Agenda and minutes

Venue: Virtual Meeting - via Microsoft Teams

Contact: Jamie Macrae  Sarah Stirling


No. Item

1. Order of Business

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Order of Business

Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting.

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2. Declaration of Interests

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Declaration of Interests

Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest.

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3. Deputations

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If any

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4. Minutes

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Minute of 20 August 2020 pdf icon PDF 139 KB

Minute of the Policy and Sustainability Committee of 20 August 2020 – submitted for approval as a correct record

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5. Forward Planning

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Policy and Sustainability Committee Work Programme pdf icon PDF 99 KB

Policy and Sustainability Committee Work Programme – October 2020

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Rolling Actions Log pdf icon PDF 236 KB

Rolling Actions Log

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6. Business Bulletin

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Business Bulletin pdf icon PDF 217 KB

Business Bulletin

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7. Executive Decisions

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Local Fire Plan 2020 pdf icon PDF 1 MB

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Police Scotland – City of Edinburgh Division Update pdf icon PDF 2 MB

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Adaptation and Renewal Programme Update pdf icon PDF 1 MB

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Edinburgh Poverty Commission pdf icon PDF 1 MB

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Edinburgh and South East Scotland City Region Deal Annual Report pdf icon PDF 2 MB

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Response to Internal Audit Opinion 2020 pdf icon PDF 152 KB

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Appointments to Working Groups 2020/2021 pdf icon PDF 180 KB

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Re-opening of Public Conveniences pdf icon PDF 100 KB

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Digital and Smart City Strategy pdf icon PDF 1 MB

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Employee Exit Arrangements pdf icon PDF 105 KB

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Enterprise Risk Management Policy pdf icon PDF 127 KB

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Council's Risk Appetite Statement pdf icon PDF 242 KB

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Gender Pay Gap pdf icon PDF 331 KB

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Diversity and Inclusion Strategy Update pdf icon PDF 152 KB

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8. Routine Decisions

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Council Response to the Scottish Parliament’s Call for Views on the Heat Networks (Scotland) Bill pdf icon PDF 174 KB

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Concurrent Risks Resilience Planning pdf icon PDF 131 KB

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West Edinburgh Update pdf icon PDF 19 MB

West Edinburgh Update – Report by the Executive Director of Place

(Note: Ward Councillors Bridgman, Brown, Bruce, Dixon, Fullerton, Graczyk, Henderson, Lang, Work and Young are called for this item)

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Recycling and Waste Collection in Schools pdf icon PDF 60 KB

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Policies - Assurance Statement - Legal and Risk pdf icon PDF 162 KB

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Edinburgh's Christmas and Edinburgh's Hogmanay - Contract Terms and Open Book Audit pdf icon PDF 655 KB

Edinburgh’s Christmas and Edinburgh’s Hogmanay – Contract Terms and Open Book Audit – Report by the Executive Director of Place

(Note: Ward Councillors Doran, Miller and Mowat, and Councillor Jim Campbell for special interest, are called for this item)


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Response to Council Motion on Whistleblowing Culture pdf icon PDF 172 KB

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9. Motions

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By Councillor Whyte - Whistleblowing Culture

By Councillor Whyte – Whistleblowing Culture (referred from the City of Edinburgh Council, 17 September 2020)


“1)        Council notes with concern the recent media reports about the sudden death of a Council employee who had been suspended and was under investigation by the Council and Police over serious criminal allegations.


2)         Council further notes that media reports allege that complaints about the employee’s behaviour date back over a number of years and that this behaviour was raised with the Council in the past.  It is not clear to the public whether, or how, these matters were addressed.


3)         Council notes that, since its introduction in 2014 the current whistleblowing process has improved matters with independent oversight from Safecall and the Governance, Risk and Best Value Committee being key contributors, but that there have been concerns raised historically in relation to pre-2014 whistleblowing and conduct inquiries into matters such as the statutory notices scandal, the matters examined by the Edinburgh Tram Inquiry, various investigations resulting in reports to Council detailing historic maladministration and the circumstances which led to the dismissal of the head teacher at Castlebrae High School.  Many of these matters are still subject to Public Inquiry or Court proceedings.


4)         Council expresses concern that current circumstances are potentially an indication of a negative culture which it was hoped was wholly historic in nature.


5)         Council notes that an investigation has been commissioned by Council officers into the matters relating to the activities of the Council’s former staff member and related activities, working with the Police as appropriate, potentially involving independent input, and that this will report back to the Chief Executive in due course.


6)         Council recognises the confidentiality and sensitivity of the investigation and requests the Chief Executive to report back to Council on the outcome and any recommendations in due course and in the meantime to keep the Group Leaders updated on progress.


7)         Council agrees the prime importance of ensuring confidence in its approach to whistleblowing, corruption and criminal wrongdoing, and notes that addressing the culture contributing to any such failings is crucial.


8)         Council therefore agrees to instruct an independent Inquiry into the culture that developed that allowed this situation to exist within, to determine whether it continues to persist today and to report on any recommendations for change.  The Inquiry will be led by a senior person with appropriate experience such as a QC or former senior Police officer.


9)         The Inquiry should proceed at the earliest appropriate opportunity, taking account of internal processes, legal proceedings and Police investigations and recognising that some of these may have to conclude before this wider cultural inquiry begins.  The remit will be decided independently of the staffing structure of the Council and agreed by Group Leaders in consultation with the independent person identified to lead the Inquiry. It should specifically include the Council’s approach to the “avoidance of reputational damage” and whether this or any other aspects of culture within the Council has been a contributory factor  ...  view the full agenda text for item 9.1

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