Agenda

Venue: Dean of Guild Court Room - City Chambers

Contact: Rachel Gentleman  Joanna Pawlikowska

Media

Items
No. Item

1. Order of Business

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1.1

Order of Business

Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting.

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2. Declaration of Interests

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2.1

Declaration of Interests

Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest.

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3. Deputations

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3.1

Deputations

If any

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4. Minutes

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4.1

Minute of 31 October 2024 pdf icon PDF 166 KB

Minute of Governance, Risk and Best Value Committee of 31 October 2024 – submitted for approval as a correct record

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5. Outstanding Actions

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5.1

Outstanding Actions pdf icon PDF 245 KB

Outstanding Actions

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6. Work Programme

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6.1

Work Programme pdf icon PDF 75 KB

Work Programme

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7. Business Bulletin

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7.1

Business Bulletin pdf icon PDF 193 KB

Business Bulletin

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8. Executive Decisions

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8.1

Internal Audit: Audit Outcomes - 3 October to 31 December 2024 pdf icon PDF 2 MB

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8.2

Internal Audit Activity Report: December 2024 pdf icon PDF 322 KB

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8.3

Internal Audit Open and Overdue Internal Audit Actions – Performance Dashboard as at 7 January 2025 pdf icon PDF 391 KB

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8.4

Corporate Leadership Team Risk Report as at 12 November 2024 pdf icon PDF 468 KB

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8.5

Quarterly Status Update - Digital Services pdf icon PDF 649 KB

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8.6

Council and Committee Statistics pdf icon PDF 185 KB

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8.7

Strategic Programme Board pdf icon PDF 250 KB

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8.8

Public Performance Scorecard pdf icon PDF 8 MB

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8.9

Arms-Length External Organisations (ALEOs) Governance Framework pdf icon PDF 665 KB

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8.10

Capital Investment Board pdf icon PDF 263 KB

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8.11

Westfield Court pdf icon PDF 265 KB

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8.12

Annual Assurance Schedule - Edinburgh Health and Social Care Partnership 23/24 pdf icon PDF 438 KB

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9. Routine Decisions

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9.1

Revenue Monitoring 2024/25 – Month 5 Report - referral from the Finance and Resources Committee pdf icon PDF 265 KB

Revenue Monitoring 2024/25 – Month 5 Report – referral from the Finance and Resources Committee

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9.2

Capital Monitoring 2024-25 - Month 5 Position - referral from the Finance and Resources Committee pdf icon PDF 1 MB

Capital Monitoring 2024-25 - Month 5 Position - referral from the Finance and Resources Committee

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9.3

Revenue Monitoring 2024/25 - Month 7 Report - referral from the Finance and Resources Committee pdf icon PDF 331 KB

Revenue Monitoring 2024/25 - Month 7 Report - referral from the Finance and Resources Committee

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9.4

Capital Monitoring 2024-25 - Month 7 Position - referral from the Finance and Resources Committee pdf icon PDF 1 MB

Capital Monitoring 2024-25 - Month 7 Position - referral from the Finance and Resources Committee

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9.5

Treasury Management: Mid-Year Report 2024/25 - referral from the City of Edinburgh Council pdf icon PDF 646 KB

Treasury Management: Mid-Year Report 2024/25 - referral from the City of Edinburgh Council

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9.6

The EDI Group - Annual Update - referral from the Housing, Homelessness and Fair Work Committee pdf icon PDF 722 KB

The EDI Group - Annual Update - referral from the Housing, Homelessness and Fair Work Committee

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9.7

Attainment in Edinburgh's Schools - referral from the Education, Children & Families Committee pdf icon PDF 376 KB

Attainment in Edinburgh's Schools - referral from the Education, Children and Families Committee

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9.8

Monitoring Officer Report - Conflict of Legal Obligations and Response – referral from the City of Edinburgh Council pdf icon PDF 983 KB

Monitoring Officer Report on Conflicting Legal Obligations and Response - referrals from the City of Edinburgh Council

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9.9

Actions Required to End the Use of Unlicensed Houses in Multiple Occupation (HMOs) - referral from the Housing, Homelessness and Fair Work Committee pdf icon PDF 1 MB

Actions Required to End the Use of Unlicensed Houses in Multiple Occupation (HMOs) - referral from the Housing, Homelessness and Fair Work Committee

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10. Motions

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10.1

By Councillor Campbell - Recording Whistleblowing Sub-Committee Meetings

By Councillor Campbell - Recording Whistleblowing Sub-Committee Meetings

“Committee,

Notes that the council has spent hundreds of thousands of pounds on the Tanner review and had agreed to spend £10m implementing the recommendations.

Notes this council has had a history of scandal and poor practice and recognises that many officers and councillors are working hard to try to rectify this.

Regrets, however, that recent events will have shaken confidence in the council and there is a desperate need to rebuild trust with staff, service users and the wider community.

Notes that at some recent Whistleblowing Subcommittee meetings there had been verbal updates on the agenda and that this was raised by councillors as an issue in the last APM.

Notes that in a committee which is not broadcast or recorded, that there is a very limited record of any verbal updates that have been shared with committee as agenda items.

Notes that , by it’s nature and the fact that reports contain confidential information about individuals, it is not possible to broadcast Whistleblowing Subcommittees, nonetheless agrees that it would be helpful if all future meetings were recorded and stored securely so that there is an accurate record of deliberations.

Agrees to receive a report setting out options for recording of B Agenda items and committees.”

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10.2

By Councillor Campbell - Edinburgh's Hogmanay

By Councillor Campbell - Edinburgh's Hogmanay

“Committee,

Notes the cancellation of the major Hogmanay events with the reason given that adverse weather conditions meant it was impossible to set up the crowd control measures and other infrastructure.

Notes that on the evening of Hogmanay weather conditions were relatively calm and that, had infrastructure been in place, it seems likely that events could have gone ahead.

Agrees to receive a report setting out the decision-making process for the cancellation including who was involved within the council, both councillors and officers.

Agrees the report should also set out the detail of the Hogmanay build and its scheduled timeline, including what aspects of this are weather dependent and why there was not enough flexibility built in to allow set up to be carried out in advance of the 48-hour scheduled build window to mitigate the forecast risk of high winds.

Further agrees the report should detail the financial implications of cancelling the Hogmanay events, including appropriate clauses contained within the tender agreement between the council and Unique Assembly in the event of full cancellation, noting that up to £812,456 had been approved as annual costs for Hogmanay process. Additionally the report should set out what insurance has been put in place by the event operator / the council and whether CEC should expect a return of funds issued due to non-delivery of substantial elements of the tender/programme.

Further requests information on whether a formal contingency plan was in place or requested in preparation for various eventualities that could lead to total event cancellation.”

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11. Resolution to Consider in Private

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11.1

Resolution to Consider in Private pdf icon PDF 171 KB

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12. Private Reports

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12.1

Digital Services - Vulnerability Management

12.2

Edinburgh International Conference Centre

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Motions and Amendments pdf icon PDF 393 KB

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